PPE handover forms for Vietnam factories

From actual work to a clear record.

1. Prepare the content

   The manager identifies the area, task, equipment actually supplied, issue date and responsible owner. An accountable person at the site reviews the content.

2. Do the actual work

   Carry out the actual handover and use instructions. The form records work done; it does not replace selecting and supplying suitable protection.

3. Receive a clear response

   The worker answers “received”, “not everything received” or “not sure”, then describes a size, condition or help issue. Never force confirmation of a complete handover.

4. Review & follow up

   The manager reviews the response and assigns an owner to resolve missing items. Keep the issue open until checked; retain the question version, response and review notes.

Sample questions

Record equipment actually issued and who still needs help.

1. Which area do you work in?
2. Which equipment have you received?
3. Have you received everything? Yes / No / Not sure
4. Does the equipment fit and work?
5. What help do you need?

The employer reviews and adapts the content to its task, language and accountable site owner. This draft is not released for assignment to real workers.

What should the record show?

• Area, task and equipment actually supplied.
• Issue date, recipient and related instructions.
• “Not yet” or help responses, follow-up owner and due date.
• Review history and the reason for closing or continuing follow-up.

PDF instructions and photo/PDF supporting records have been tested in the local product; they are not available on the public site. OCR, automatic document reading, malware scanning and automatic legal verification are not implemented.

An illustrative scenario

Fictional example: a worker received gloves in the wrong size. The manager asks stores to exchange them and keeps the request open. A submitted record is not treated as a resolved issue.